City of Iona
Job Announcement
Part-Time City Event Planner & Public Relations Specialist
The City of Iona is seeking a creative, organized, and highly motivated individual to join our team as a City Event Planner & Public Relations Specialist. This part-time position is key to the planning and execution of community events while also providing support for various office tasks in collaboration with the City Clerk/Treasurer. The ideal candidate will possess strong organizational, communication, and multitasking skills, as well as the ability to work independently and interact effectively with city leadership and the public.
Principal Responsibilities:
City Event Planning & Coordination:
- Event Planning & Execution: Lead the planning, coordination, and execution of city-sponsored events such as Iona Days, Easter Egg Hunt, Halloween Carnival, Summer Fun Nights, community programs, and public celebrations.
- Budget Management & Reporting: Develop and manage event budgets, ensuring cost-efficiency. Track and report expenditures for events and provide budget updates to the City Council regularly.
- Vendor & Sponsor Relations: Identify, secure, and manage relationships with event vendors, sponsors, and community partners. Coordinate logistics to meet vendor needs and sponsor recognition.
- Interdepartmental Coordination: Work closely with various city departments (police, fire, public works) to ensure the smooth and safe execution of all events.
- Volunteer Management: Recruit, train, and supervise event staff and volunteers, ensuring all tasks are completed effectively.
- Marketing & Promotion: Create and execute marketing strategies, including social media campaigns and promotional materials, to boost event attendance and community engagement.
- Evaluation & Reporting: Evaluate event success through feedback, performance metrics, and post-event reports. Use this data to improve future events and community engagement.
- City Council Reporting: Provide regular updates to the City Council on upcoming events, event budgets, and other relevant event-related matters. Attend monthly City Council meetings to present reports, discuss event logistics, and address any questions or concerns from Council members.
Public Relations & Office Support:
- Newsletter & Social Media Management: Design, write, and distribute the City’s monthly newsletter. Manage the City’s social media channels to keep the community informed about upcoming events, news, and other city initiatives.
- Website Maintenance: Regularly update the City’s website with current event information, schedules, and relevant updates on city programs and services.
- Administrative Support: Assist the City Clerk/Treasurer with administrative duties, including processing building permits, accepting utility payments, and supporting day-to-day office operations.
Required Skills & Qualifications:
- Experience: A minimum of 2-5 years of experience in event planning, community outreach, or public relations. Experience in municipal government or public sector roles is preferred.
- Technical Skills: Proficiency in Canva or similar design software, social media platforms, event planning software, and basic website management tools.
- Communication & Organizational Skills: Strong written and verbal communication skills, with the ability to present information clearly to City Council and community members. Excellent organizational and time-management skills, with the ability to handle multiple tasks and deadlines simultaneously.
- Physical Requirements: Ability to lift and move event materials (up to 40 lbs) and perform setup/takedown tasks during events. Occasional evening and weekend hours will be required for event coordination and attendance at City Council meetings.
Education & Experience:
- Minimum Education: High School diploma or equivalent (GED).
- Experience: At least two years of administrative or event coordination experience, preferably in a municipal setting, or any combination of education and experience that equips you to handle the responsibilities outlined for this position.
Salary:
DOE
Hours:
Part-time, flexible hours with occasional evening and weekend work required during event periods and for City Council meetings.
Application Process:
Interested applicants should submit a resume and cover letter to:
City Clerk/Treasurer
City of Iona
3548 N. Main Street
or via email: cityclerk@cityofiona.org